Products - NGR Technosys

NGRERP financial management software supports organizations in their compliance efforts through multi-level security with segregation of duties by user, integrated workflow management, and complete master file and transaction audit trails. NGRERP integrates multiple entity companies into a single system and database image, thus providing one central repository of master files, transactions, and their associated audit trails.

With the help of NGRERP, the information technology and accounting departments become a unified internal audit team that facilitates and supports corporate responsibility, accountability, and compliance activities. This integrated approach to data management provides the backbone of compliance reporting for financial and executive management and external auditors.

Audit Trails

NGRERP software provides complete audit support by ensuring that all transactions and database changes are properly authorized and processed. In NGRERP, every screen can be flagged as auditable and can be defined as such by an easy to use system administration table.

Audit Trails Highlights

• Audit trails are available in detail for both internal and external auditing
• Audit trails are available for master tables and transaction records
• The general ledger provides complete recording, integration, and detailed audit controls by accounting entity
• Audit trails are available to support tracking of general ledger account balances to source transactions
• Audit trail generates a report of all accruals and reversals
• Audit trail generates a report of purchase order history and applicable electronic signature approvals

As part of NGRERP's financial management solution, corporations can elect to manage and perform accounts payable and accounts receivable at a corporate level via the corporate cash management functionality. In doing so, the associated accounts payable or accounts receivable transactions roll up to the higher-level business entity, where the actual payment or posting of cash processes take place respectively. NGRERP also reflects the completion of processing for the detailed transactions at the lower-level business entity and manages the associated intercompany financial transactions in accordance with GAAP standards. Corporate cash processing can be a critical element for executing timely payments and optimizing a corporation’s overall cash management position.

NGRERP improves organizational accountability by strengthening the accuracy of the corporations’ budget activity and by providing online visibility to actual performance against projected budgets. This improvement in budget management is accomplished by utilizing NGRERP's historical data to create concise, accurate budgets for management review and adjustments where needed. NGRERP generates multi-level budgets for standard sales cycles and seasonal patterns, and supports the entry of manually created budgets. This fully-integrated approach provides a centralized view of multiple-entity budgets, significantly reduces data integrity issues, and improves overall budget accuracy. 

Budget Management Highlights

• Supports a base budget, current budget, and infinite working budgets per fiscal year
• Budgets can be generated from existing historical data in the system
• Budgets can be updated by values or percentages within individual periods, or on overall top-line values spread to corresponding periods
• Supports accessibility to historical prior year budgets
• Multiple budgets can be created to perform what-if analysis (best case, worst case, most likely, etc.)
• Reporting can be performed on actual vs. budget across any combination of one or more of the base, current, and working budgets at a detail or summary-level
• Increases or decreases overheads by entering a percentage for specific accounts or for groups of accounts
• Supports online display of actuals to budget
• Reports can compare multiple years’ actual and budgeted amounts

NGRERP offers sales tax management to help control tax-related transactions and mitigate risk. NGRERP supports sales tax calculations at multiple levels and locations while also supporting the necessary variations to accommodate business activities in multiple countries. NGRERP also integrates with external tax packages to provide the optimum solution for management and reporting of tax liability and expense.

Tax Management Highlights

• Stores customer tax codes by customer bill-to address and ship-to locations
• Stores customer tax exemption certificates for all levels
• Allows separate tax status by product for product purchases and sales
• Supports tax calculations by country, state or province, county, city
• Posts sales tax to user-specified account
• Supports 1099 and W2 reporting and form printing
• Reports intercompany sales for reporting and tax purposes
• Supports integration of external tax packages

NGRERP's financial management provides strong support for bank management that extends across the general ledger, accounts payable, and accounts receivable functions. NGRERP allows the entry of multiple bank accounts each of which can have a unique base currency to support organizations ranging from a single business entity to multiple legal entities across one or more countries. Bank reconciliation can be performed manually or in an automated manner utilizing an electronic feed from the customer’s given financial institution.

Bank Management Highlights

• Supports multiple bank accounts, with each account having its own base currency
• Supports receipt of an electronic feed for automated bank reconciliation
• Allows manual reconciling by range of checks

NGRERP's integrated financial management software manages multinational operations and multicurrency transactions with exchange rate updates and currency conversions. NGRERP provides a variety of exchange rate options to support efficient processing while complying with GAAP. In addition, NGRERP automatically determines unrealized gain or loss due to currency rate fluctuations and restates financial information at the new exchange rate. 

Multi-Currency Highlights

• Manages multiple currencies for transactions, accounting, and financial reporting
• Exchange rates may be pulled into the system from an automatic data feed or entered manually
• Supports multiple currency conversion application types such as daily, monthly, annual
• Supports conversion factors to be used for financial report generation
• Revalues foreign currency accounts and automatically determines gain or loss due to currency fluctuations
• Automatically restates, at a new exchange rate, consolidated multi-currency financial information

NGRERP software provides strong cost accounting and financial management by tightly monitoring and tracking all cost elements of a given product whether manufactured or purchased. NGRERP's cost accounting generates accurate costing and performance information, providing improved visibility to the organization’s financial opportunities to reduce excessive cost elements and increase profitability.

Cost Accounting Highlights

• Supports multiple costing methods including standard, FIFO, LIFO, and average costing
• Costing method may be specified by individual product or SKU
• Cost components include material, labor, and burden or overhead
• Costs can be rolled up from lower levels of the bill of material or formulation to higher levels
• Tracks multiple costs per item
• Supports multiple methodologies for the allocation of overhead
• Supports standard versus actual comparison within associated posting to the general ledger
• Maintains multiple costing layers for WIP and finished goods
• Supports methods for revaluing or recosting inventory
• Can perform what-if analysis and roll costing simulations in as updated product costs
• Tracks cost of inventory transferred between company and divisions
• Supports complete audit trail for transaction records

NGRERP's accounts payable functionality provides an online voucher system that applies a controlled set of processes in a flexible yet effective manner. This automated process manages purchases and payables in a timely fashion and facilitates efficient operations, reduces data errors, enhances financial visibility, and improves cash flow.

The accounts payable solution supports a multi-level company structure, multicurrency transactions, multiple bank accounts, corporate cash accounting practices, and electronic funds processing. These transactions feed the general ledger via the accounts payable source journal. Accounts payable data is available for flexible reporting through NGRERP's workbenches and dashboards.

Invoice Processing

NGRERP's invoice processing provides efficient management, reconciliation, and payment of invoices. This functionality offers the accounts payable team real-time information and a means to review the purchase order, associated receipts, and invoice, and resolve any discrepancies. This automated process provides both two-way and three-way matching to reduce processing time and data errors, and eliminate over payments. 

Invoice Processing Highlights

• Supports both two-way matching and three-way matching
• Supports online routing and approval of invoices
• Places an individual vendor, individual invoice, and individual line on hold
• Tracks payment and discount information
• Supports sales tax processing
• Supports default currency
• Scans and stores scanned invoice images for online viewing
• Supports credits and adjustments
• Links cost adjustment back to original invoice and payment
• Calculates purchase price variance
• Supports recurring vouchers
• Supports periodic expenses

Payment Processing

NGRERP's accounts payable processing supports the selection of unpaid vouchers for payment, payment processing, and posting to the appropriate source journal. NGRERP supports payment by check, eCheck, ACH, and EFT. In addition to flexible check preparation and printing and the creation of electronic feeds for paperless payment processing, NGRERP supports voiding of single or multiple checks while providing a complete audit trail.

Payment Processing Highlights

• Enables flexible payment of invoices based on various selection criteria
• Supports multiple bank accounts
• Supports multiple currencies
• Supports manual check creation
• Supports payment by check, eCheck, ACH, and EFT
• Verifies that checks were written by approved personnel only
• Supports check voids by single check or by range of checks
• Supports printing of replacement checks
• Provides a complete audit trail

Vendor Rebates

NGRERP's accounts payable processing provides automated support for vendor rebates. This process manages and tracks vendor rebates by a percentage or currency value and can associate a rebate with a given customer account. Rebates can occur for an individual product or group of products. NGRERP automatically calculates the accrued rebate and provides online review, reporting, and efficient rebate check processing. 

Vendor Rebates Highlights

• Supports rebates for any combination of individual products, product groups, or individual customers
• Calculates rebates by percentage or currency value
• Supports rebates by contract effectivity dates
• Tracks year-to-date sales and associated rebate amounts
• Supports rebate check processing

Vendor Returns and Debit Memos

NGRERP software has fully-integrated returns and debit processing. This process links the purchasing, inventory management, and accounts payable functions to create a streamlined flow of information for efficient and error-proof transactions.

Vendor Returns and Debit Memos Highlights

• Fully integrated with the purchasing, inventory management, and accounts payable functions
• Vendor returns can be created automatically as a result of a customer return and subsequent receipt in the warehouse
• Provides the user the ability to tie a return to a specific purchase order
• Provides return reason codes for vendor performance analysis
• Returns can generate a credit or vendor re-shipment
• Supports the generation and application of debit memos

NGRERP's accounts receivable functionality strengthens the order-to-cash process flow by providing a controlled yet streamlined approach to billing and payment processing. This fully-integrated solution offers the utmost in flexibility and efficiency for NGRERP software users.

The accounts receivable processing is fully integrated with rest of the NGRERP software solution, allowing an organization to share information with customer service and sales personnel. In addition to strong multicurrency and customer pricing capabilities, NGRERP includes a credit and collections process to enhance overall customer service and cash flow.

Payment Methods

NGRERP software supports flexible payment options to accommodate both traditional and online order placement. NGRERP provides efficient customer payment processing including cash payments, online credit card processing, discounted terms, installments, or any combination of payment methods.

The NGRERP software suite includes integration to major credit card gateways. This fully-integrated process provides the ability to pre-authorize a customer’s purchase against their credit card during order entry and confirm the charge at invoicing. NGRERP’s enables efficient payment processing while delivering superior customer service.

Payment Methods Highlights

• Supports multiple methods of payment including cash, credit card, and EFT
• Stores encrypted credit card information for multiple cards per customer
• Credit cards are pre-authorized during order entry and charged at invoicing
• Supports an infinite set of on-account payment terms
• Payment terms can be a combination of terms, such as cash down payment with specified percentages paid over defined time frames

Invoice Processing and Cash Application

NGRERP's invoicing processing creates accurate invoices that include calculation of charges for products, services, freight, and sales tax while also managing commissions, discounts, allowances, and rebates. Invoices are generated in the customer’s default currency and formatted to their unique requirements. These transactions are then posted to the appropriate source journal in the general ledger, providing a complete audit trail from the invoice to the original sales order and associated shipments.

NGRERP cash application supports automated processing of electronic bank feeds, as well as flexible manual cash application through a host of inquiries and invoice groupings. NGRERP also supports corporate cash application, allowing cash application to be performed at an enterprise-wide level for a combination of business units and divisions.

Invoice Processing and Cash Application Highlights

• Unique invoicing methods and invoice print formats can be specified by customer
• Invoices can be generated and grouped by sales order, customer PO number, or customer account
• Customers can be invoiced on regular intervals that include daily, weekly, or monthly
• Apply cash to a customer account based upon multiple criteria to one or multiple invoices
• Online review of each customer’s account status with payables trending over time
• Automated cash application using electronic bank feeds
• Corporate cash application process allows cash application to be performed at an enterprise-wide level for a combination of business units and divisions

 Credit and Collections

NGRERP's manages credit and collections in a real-time, efficient manner through the use of online financial information and an integrated collection call log. Accounting personnel have online access to critical information such as customer balances, outstanding invoices, receivables aging, and key financial statistics. This information arms the collections agent with the data necessary to resolve issues and obtain customer payments.

Credit and Collections Highlights

• Provides central control over credit policy information
• Provides online access to customer credit limit, payment history, and collection notes
• Supports the placement of sales orders on credit hold based system criteria and user hold based on company policies
• Supports standard dunning notices and associated history
• Provides automated collection calls with customer information, associated notes, and follow-ups

The NGRERP general ledger offers a flexible chart of accounts combined with a series of source journals that support multi-level account definition and consolidation with real-time access to overall cash flow and profitability. In addition, the general ledger supports flexible period definition, automated period end processing, and is completely multicurrency-enabled. NGRERP's general ledger supports manual, recurring, and reversing journal entries, and allocations. 

NGRERP's general ledger provides strong audit support with drill-down capability, allowing for retrieval of all data from a summary level down to detailed transactions. Data can be exported to the integrated financial report writer. These capabilities provide a fully-integrated financial management solution for a wide range of manufacturers and distributors from small start-up companies to multinational, publicly-traded corporations.

Multi-level Chart of Accounts

NGRERP software provides a flexible, multi-level general ledger structure that supports such entities as multiple companies, business units, divisions, facilities, departments, or profit centers. These relationships are easy to define through a flexible process that allows an organization to modify or expand the account structure as needed. In addition, NGRERP's built-in financial report writer automatically generates professional financial statements at any level of the organization desired.

Multi-level Chart of Accounts Highlights

• Track multiple organizational segments such as companies, business units, or profit centers
• Hierarchy of departments can be consolidated by levels for summary purposes
• Financial data can be viewed at various levels of the overall business hierarchy
• Financial reporting can be performed at multiple organization levels, from a department or facility through company and business unit to an overall consolidated enterprise
• Various legal entities can each operate with their own base currencies while being consolidated into a common corporate currency at an overall enterprise level

Period and Year End Processing

NGRERP's financial management functionality enables flexible and automated period and year end processing. NGRERP's financial management solution allows for each business’ unique fiscal period definition. One can have an infinite number of periods open at any time, and with appropriate security privileges, closed accounting periods can be reopened for making correcting entries. Once these correcting entries are made, adjusted balances are rolled forward without the need to reopen other previously closed accounting periods.

Unlike other systems, NGRERP's general ledger includes a fiscal year definition such that business processing can occur in a new fiscal year without closing and zeroing out values in the prior fiscal year. This capability allows companies to run year end processing multiple times while ensuring transactional integrity in the new business year.

Period and Year End Processing Highlights

• Flexible, user-defined accounting period definition
• Source journals can be closed independently
• Supports multiple periods open at one time and allows transactions in the next period even though the previous period is not closed
• With appropriate security privileges, previously closed periods can be reopened to make correcting transactions
• Year end processing can be performed multiple times as necessary
• Supports fiscal year definition within the general ledger so processing can occur in the new fiscal year while finalizing processing within the prior year